Requirements

  • The list name complies with the WPI Mailing List Policy
  • The list name is prefixed with gr-
  • Group creation and modification requires Outlook for the Web

Features

  • A Groups folder can be found in Outlook for the Web if you are an owner or member of a Group.
  • Groups can collaborate by sharing files, conversations, etc.
  • Messages can be dragged from personal Inbox to Group.

Options

Owners

  • Ownership: The group owner is able to create, modify, and delete the group in Outlook for the Web. When the owner's WPI account is terminated, all associated groups are also terminated, therefore WPI IT recommends establishing multiple owners.
  • Membership: Groups can include WPI or non-WPI email addresses.
  • Public vs. Private: If you want anyone within the organization to be able to join the group, make it Public. If the owner should approve member join requests, make it Private.
  • Rename: Renaming a group does not change the associated email address; it only changes the display name.
  • Delete: Deleting a Group removes all associated group work including shared files, conversations, email, SharePoint site.
  • External Mail: Manage the ability for non-members to send to the Group.
Public and Private Groups
Please note that group membership can be viewed by the WPI community as a whole. However, only those invited by the owner (for Private group) or those who request to join (for Public groups) will be able to view the content of the group. If you need to create a group with private membership, please submit a ticket to the IT Service Desk and the group can be made for you.

Members

  • Permissions: Members can edit, modify, delete data.
  • Access: New members have access to all Group data, including data added prior to their membership.