Introduction

Microsoft Office 365 (O365) Teams for Education is an application which combines chat features, web conferencing, file storage, and more to create the ultimate collaboration experience. Within Teams, "Help" on lower left provides access to various resources from Microsoft on using Teams for Education. This article contains some basic starting information, as well as links in Actions.

Features

  • O365 Group - A group email address, mailbox, and calendar are created for communicating through email
  • Instant Messaging - Chat with individual users or groups of users
  • Files - All files saved within the Team are stored on an easily accessible SharePoint site
  • Notebook - OneNote Integration is included with  Notebooks created for each channel to document information
  • O365 Planner - Integrations with Planner allow tasks to be assigned and tracked
  • Web Conferencing - Remotely meet and connect with members. Also integrates with Zoom.
  • Screen Sharing - Share your screen with remote members during instant message or web conference sessions
  • Team Types - Choose from Class, Professional Learning Community, Staff or Other to create the Team that best suits your need

Access

Web: Teams is included in O365 for the Web.

App:  The Teams App is available in the Software Library.

Create an O365 Team

  1. Open Teams (Online or App)
  2. Select the Teams tab from the left bar
  3. Select Join or create a team from the bottom
  4. Select Create a team
Large Team Creation from WPI Mailinglist
There are two options to avoid individually adding numerous members. If a gr-mailinglist already exists, create the team from that group.  A team can also be created with a code to join, then the owner provides the code via email for members to join.

Options

Educational Team Types

Class: Used by teachers and students collaborating on group projects, assignments, and more. Teachers are team owners and add students as team members.Teachers moderate student conversations and who can post where. Students only have write permission in certain areas.

Professional Learning Community (PLC): Used by educators collaborating within a professional learning community, for example an academic department. Educators form the team and other educators join the team. Educators share equal read-write permissions.

Staff: Used by staff leaders and staff members collaborating on school administration and development. Staff leaders are team owners and add staff members as team members. Staff leaders control posting settings. Staff members only have write permission in certain areas.

Other: Used by students and school employees collaborating in interest groups and clubs. Any combination of students and school staff can form a team and add members. Team members share equal read-write permissions unless the team owner(s) alter the settings.

Ownership

Multiple Owners Recommended
When the owner's WPI account is terminated, all associated Teams are also terminated. WPI IT recommends establishing multiple owners.
  • Ownership - Ability to create, modify, and delete the Team
  • Membership - Teams can only include internal WPI email addresses
  • Public Teams - Anyone within the organization can join the Team
  • Private Teams - Only the owner can add or approve membership requests
  • Delete - Deleting a Team removes all associated files, conversations, email, SharePoint content, etc.

Membership

  • Permissions - Members can add, edit, modify, and delete content as established by the owner
  • Class - Class teams have unique features and permissions for teachers and students.

Tabs

Additional applications, tools, and documents that your team needs to access frequently can be added as tabs. Examples include Excel, Planner, Forms and more!