Preliminary Readings

All divisions/governance teams are asked to start by reading through each of the 5 documents (listed below). This will serve as a prerequisite to both Part 1: DEI Dialogues and Part 2: Renew/Develop IP

Pre-Reading Documents

  • WPI’s Mission and Values Statement and DEI Terminology
  • DEI Framework ’20 - ‘24
  • WPI’s Project Inclusion Year 3
  • Racial Justice Plan and Priorities (WPI Alumni)
  • Highlights and Themes: Listening Sessions 2020

Part 1: DEI Dialogues (Division/Governance)

Division/Governance leads and Inclusion Partners will then facilitate a 1-2hr DEI dialogue with their teams on the pre-reading documents and question prompts (listed below). When facilitating the dialogue, we recommend incorporating a ‘Think/Pair/Share’ model for each question asked.

Think/Pair/Share

Think: All participants are given 2-3 minutes to first reflect on the question prompt

Pair: Small groups of up to 8 people are then asked to engage in dialogue on the question for 8-10 minutes.

Share: Finally, all participants are asked to engage in an open discussion about the question.

DEI Question/Prompts

Pre-Reading Question Prompts

  • What were your overall takeaways from the DEI pre-reading documents?
    • What themes stood out/resonated with you?
    • Were there recommendations that you may be able to incorporate into your role?

DEI Engagement Prompts

  • What do you believe are your departments/ divisions/ governance teams’ overall diversity, equity, and inclusion (DEI) goals?
    • How does your department/ division/ governance team currently communicate these DEI goals?
    • What is assumed, spoken, unspoken?
  • How would you envision creating a more equitable and inclusive WPI department/division/governance team?
    • What can you/your team do more of?
    • What is missing?
  • What change is necessary to create a culture where all community members can feel a strong sense of belonging at WPI?
    • What do you believe are the barriers/roadblocks?
    • What tools and/or resources are needed?

Part 2: Renew/Develop Implementation Plans (IP)

For Part 2 there are two pathways. The Renewal pathway is for Divisions that have previously developed implementation plans as part of Project Inclusion Year 3. The Developing pathway is for division/governance teams that will be developing an IP for the first time.

Implementation plans should be designed with a two-year timeframe and incorporate short and long-term goals. Short term goals are action items that can be accomplished in less than one academic year (one year). Long term goals are action items that will take the full two-year implementation cycle to accomplish.

We recommend that each implementation plan include between 3-5 division/governance-specific tangible goals that are within your team’s spheres of influence. Divisions with many distinct departments are welcome to include additional department-specific goals. Additional goals and action items can then be expanded and grown over time.

Note on developing/renewal process:

  • For large divisions with numerous departments, this process should be facilitated at the department level, then the division level.
  • When developing goals: 
    1. Focus on being outcome-driven not activity driven
    2. Show a cause-and-effect relationship between strategies and outcomes
    3. Design goals with the content from the pre-readings in mind.

Renewal Pathway

  • Division/Governance leads should start by sharing their current IP with their team 1-2 days before the start of the part 2 meeting.
  • Division leads and Inclusion partners should then go over the current IP with their team in detail.
  • Division leads and Inclusion Partners should then facilitate a large group discussion about the current implementation plan.
    • The dialogue should be focused on what the team would like to keep, include, and/or revise based on the pre-reading material and part 1 dialogue.
  • If revisions are to be made, division/governance leads should then have their team break into small groups and develop one goal each based on the following prompts:
    • Goal: A broad statement that outlines what you seek to achieve within your division/governance team. 
    • Tangible Strategies/Initiatives: What tangible strategies/initiatives will you use to accomplish your goal?
    • Measures of Success: How will you measure the success of the tangible strategies/initiatives? (i.e. Data to assess strategy)
    • Implementation Lead(s): What constituencies within your division/governance team will be involved with leading this strategy/initiative?
    • Estimate Start Date: Tentative start date of the tangible strategies/initiatives
    • Estimate End Date: Tentative end date of the tangible strategies/initiatives
  • Have small groups share new/revised goals with a larger group for input.
  • The large group should then decide which goals to incorporate into the new IP
  • Division/Governance leads and Inclusion Partners then incorporate changes and complete the IP worksheet.

What tangible strategies/initiatives will you use to

accomplish your goal?

Developing Pathway

  • Division/Governance leads and Inclusion Partners should start by sharing the implementation plan worksheet with their team.
  • Division/Governance leads should then have their team break into small groups and develop one goal each based on the following prompts:
    • Goal: A broad statement that outlines what you seek to achieve within your division/governance team. 
    • Tangible Strategies/Initiatives: What tangible strategies/initiatives will you use to accomplish your goal? 
    • Measures of Success: How will you measure the success of the tangible strategies/initiatives? (i.e. Data to assess strategy)
    • Implementation Lead(s): What constituencies within your division/governance team will be involved with leading this strategy/initiative?
    • Estimate Start Date: Tentative start date of the tangible strategies/initiatives
    • Estimate End Date: Tentative end date of the tangible strategies/initiatives 
  • Have small groups share developed goals with the larger group for input.
  • The large group should then decide which goals to incorporate into the new IP
  • Division/Governance leads and Inclusion Partners then add goals to complete the IP worksheet.

Note of Phase 3 Process
These guidelines are meant to be general so that Division/Governance leads and Inclusion Partners have the autonomy and agency to modify their approach to phase 3 that best suits their unique department structures and priorities.