Center for Well Being 139: Large Conference Room - Zoom Room

Zoom Rooms feature an integrated camera, speaker, and microphone system that can setup, join, and host Zoom meetings without the need to connect a personal computer or laptop. Zoom Rooms provide a simple and efficient way for students, teachers, and staff to participate in Zoom video conferences at a moment's notice.

  • Campus Locations
    • Center for Well Being 139: Large Conference Room
    • Center for Well Being 137: Small Conference Room
    • Kazin Conference Room
    • IS 105 (Coming Soon)
    • IS 203 (Coming Soon)
    • IS 205 (Coming Soon)

  • Components

    Logitech Tap IP: Touchscreen controller to configure, control, and join Zoom meetings in a dedicated Zoom Room.

    Center for Well Being 137: Small Conference Room - Logitech Tap IP

    Logitech Rally Bar: Camera, speaker, and microphone system for Zoom and video conferencing.

    Center for Well Being 137: Small Conference Room - Logitech Rally Bar

    HDMI / USB Wall Plate: Connection points for control via. personal computers.

    Center for Well Being 137: Small Conference Room - HDMI / USB Wall Plate

    Extron Display Controller: Select what video/audio source is to be shown on the room's display.

    Center for Well Being 137: Small Conference Room - Extron Display Controller

  • Hosting a Conference from a Zoom Room

    Unlike other Zoom capable classrooms on campus, "Zoom Rooms" act and appear as separate guests in a Zoom conference's list of participants. This allows users to host Zoom meetings without the need for a separate personal computer or conferencing device to be connected. To host a video conference from a Zoom Room...

    1. Locate the Extron display controller next to the room's screen and select "VIDEO CONF" from the list of available sources. This will display the Zoom Room's integrated conferencing system on the room's screen.
    2. Tap the orange "New Meeting" icon on the Logitech Tap IP controller.
    3. Tap "Invite" in the meeting control menu.
    4. Select participants from the list of contacts in the left column or send direct email invitations via. the Email tab at the top of the screen.
    5. After selecting the desired participants, tap the blue "Invite" icon at the top right of the screen to send the meeting invitations.
    6. To end the video conference, tap the red "End" icon at the bottom of the meeting control menu.
    Step 1: Select "VIDEO CONF" from Extron display controller.
    Step 2: Select "New Meeting" from Logitech Tap IP.
    Step 3: Tap "Invite" in the meeting control menu.
    Step 4: Select participants from the contacts list on the left, or send a direct email invitation from the "Email" tab at the top of the screen.
    Step 5: Tap the "Invite" button to send conference invitations to the selected participants.
    Step 6: Tap the "End" button to end the conference.

  • Joining a Conference from a Zoom Room

    Joining a Zoom conference from a Zoom Room is no different than joining from a personal computer. To join an existing Zoom conference...

    1. Locate the Extron display controller next to the room's screen and select "VIDEO CONF" from the list of available sources. This will display the Zoom Room's integrated conferencing system on the room's screen.
    2. Tap the blue "Join" icon on the Logitech Tap IP controller.
    3. Enter the desired conference's meeting ID in the "Meeting ID" field, or join with a Personal Link Name. Once the respective Meeting ID or Personal Link has been entered, tap the blue "Join" icon to enter the video conference.
    Step 1: Select "VIDEO CONF" from the Extron display controller.
    Step 2: Select the "Join" icon on the Logitech Tap IP.
    Step 3: Enter the desired meeting's Meeting ID or Personal Link Name into the "Meeting ID" field and tap the "Join" icon to enter the conference.

  • Inviting a Zoom Room to a Video Conference
    1. From a personal computer or other device, start a Zoom video conference and navigate to the "Participants" tab at the bottom of the main conference screen, and select "Invite."
    2. Navigate to the "Zoom Rooms" tab across the top of the invitation screen, and select the name of the classroom(s) and/or conference space(s) you wish to invite to the Zoom conference. Tap the blue "Invite" button at the bottom right of this screen to send the invitations.
    3. In the Zoom Room(s) previously selected, the Logitech Tap IP and Rally Bar will produce a  chime tone, and display the incoming call notification. Tap the "Accept" button on the Logitech Tap IP to connect to the video conference.
    Step 1: On a personal computer, navigate to the "Participants" tab in the main Zoom conference view, and select "Invite."
    Step 2: Navigate to the "Zoom Rooms" tab at the top of the invitation screen to select the desired classroom(s) and/or conference space(s). Tap the "Invite" button at the bottom right of this screen to send the invitations.
    Step 3: In the Zoom Room(s) previously selected, the Logitech Tap IP and Rally Bar will produce a chime tone and display the incoming call notification. Tap the blue "Accept" icon to connect to the video conference.

  • Connecting a Laptop to Zoom Room Hardware

    Zoom Rooms do not require a personal computer or laptop to participate in video conferences. However, if a user wishes to share content from their laptop and/or use the room's integrated AV technology (camera, display, microphone, and speakers) while hosting from their personal device...

    1. Locate the HDMI / USB wall plate underneath the room's display. Use these ports to connect the HDMI / USB outputs from your computer using the designated cables stored in the classroom or conference space.
    2. When the HDMI cable is connected to a user's laptop, the display will automatically share their screen on the room's display. Tapping the red "Stop Sharing" icon on the Logitech Tap IP will remove the laptop's screen from the room's display.
    3. When the USB cable is connected to a user's laptop, the camera, microphone, and speakers will be available for use through the user's Zoom application. Select "Logi Rally Bar" from the list of available sources in Zoom's "Video" and "Audio" settings menus. 
    Step 1: Locate the HDMI / USB wall plate underneath the room's display and connect to a laptop using the designated HDMI and USB cable inside the classroom or conference space.
    Step 2: Connect a laptop to the HDMI wall input to automatically share your screen with the room's display. Tap the "Stop Sharing" icon on the Logitech Tap IP to stop sharing the laptop's screen.
    Step 3A: Connect a laptop to the USB wall input to allow direct access to the room's conferencing system hardware. On the connected laptop's Zoom Video settings, select "Logi Rally Bar" from the list of available sources to connect to the room's camera.
    Step 3B: On the connected laptop's Zoom Audio settings, select "Logi Rally Bar" from the list of available sources to connect the room's microphone and speakers.