Congratulations on your new hire!  The new employee’s first days and initial weeks are filled with new information and many questions.  A manager’s goal in onboarding is to:

  • Create a sense of belonging, commitment and excellence in your environment
  • Help the employee understand their role in your department and its value to the overall mission of WPI
  • Provide the employee with tools to be successful and strategies to navigate within the new role
Prerequisite:
The Workday Hiring process must be complete.

Prior to New Hire's Start Date

  • Make personal contact with your new employee and confirm start date, office location, start time, first day contact person, dress code, scheduled plans for the day, etc.
  • Request Technology and Access. Use the Complete IT Access Request Form to submit a request for shared drive access and administrative systems access.  Please refer to the related article Access Request for Employees and Contingent Workers.
  • Schedule and confirm Technology Orientation through IT 
  • Contact IT to prepare a computer and request a phone extension
  • Request Building Card Access
  • Order keys, office furniture, office supplies, prepare employee's workspace
  • Order business cards and/or nametags
  • Develop a department orientation agenda to share on the first day
  • Notify department staff of the new employee's start date
  • Provide temporary parking for the first day (if not received by Talent & Inclusion)

New Hire's First Day 

  • Ensure your new employee completes Section 1 of the I-9 Form online in Workday and ID documents are verified by HR within the first three business days of their start date
  • Review Campus ID Office website to request for a new WPI ID card.  Contact idoffice@wpi.edu for questions.
  • Obtain parking permit through Campus Safety Office via WPI Parking Portal
  • Provide campus and department tour
  • Introduction to department and team members
  • Identify a team member to be a resource or buddy for your new employee
  • Review work expectations and process for sick/vacation/personal time requests

New Hire's First Week

  • Coordinate with HR to ensure all administrative and compliance items are covered
  • Attend IT Technology Orientation
  • Review job Description / Responsibilities
  • Create and review a Training Plan
  • Review Department Standards
  • Review Performance Management Process
  • Review the use of department equipment
  • Review phone / voicemail setup / dialing 
  • Review computer applications
  • Plan systems training (i.e. Workday, other)
  • Provide contact information for co-workers in your department
  • Set up meetings with key stakeholders or WPI community members for introductions
  • Arrange compliance and pertinent trainings required for the job