Congratulations on your new hire! The new employee’s first days and initial weeks are filled with new information and many questions. A manager’s goal in onboarding is to:
- Create a sense of belonging, commitment and excellence in your environment
- Help the employee understand their role in your department and its value to the overall mission of WPI
- Provide the employee with tools to be successful and strategies to navigate within the new role
Prerequisite:
Prior to New Hire's Start Date
- Make personal contact with your new employee and confirm start date, office location, start time, first day contact person, dress code, scheduled plans for the day, etc.
- Request Technology and Access. Use the Complete IT Access Request Form to submit a request for shared drive access and administrative systems access. Please refer to the related article Access Request for Employees and Contingent Workers.
- Schedule and confirm Technology Orientation through IT
- Contact IT to prepare a computer and request a phone extension
- Request Building Card Access
- Order keys, office furniture, office supplies, prepare employee's workspace
- Order business cards and/or nametags
- Develop a department orientation agenda to share on the first day
- Notify department staff of the new employee's start date
- Provide temporary parking for the first day (if not received by Talent & Inclusion)
New Hire's First Day
- Ensure your new employee completes Section 1 of the I-9 Form online in Workday and ID documents are verified by HR within the first three business days of their start date
- Review Campus ID Office website to request for a new WPI ID card. Contact
idoffice@wpi.edu
for questions. - Obtain parking permit through Campus Safety Office via WPI Parking Portal
- Provide campus and department tour
- Introduction to department and team members
- Identify a team member to be a resource or buddy for your new employee
- Review work expectations and process for sick/vacation/personal time requests
New Hire's First Week
- Coordinate with HR to ensure all administrative and compliance items are covered
- Attend IT Technology Orientation
- Review job Description / Responsibilities
- Create and review a Training Plan
- Review Department Standards
- Review Performance Management Process
- Review the use of department equipment
- Review phone / voicemail setup / dialing
- Review computer applications
- Plan systems training (i.e. Workday, other)
- Provide contact information for co-workers in your department
- Set up meetings with key stakeholders or WPI community members for introductions
- Arrange compliance and pertinent trainings required for the job