WPI uses Workday for human resources, payroll, and finance, and coming in Spring 2021, tasks related to student and academic records, including registration and billing. Currently, faculty, staff, and student workers have access to Workday.

Workday stores sensitive data and requires multifactor authentication (MFA). IT recommends using the Microsoft Authenticator App on your mobile devices, especially when traveling abroad. Off-campus, Workday does not require VPN.


Workday can be accessed through a web browser on any device or by using the Workday mobile app. Workday is designed for mobile devices first, and the app makes it easy to do the most common Workday tasks. 

One of the great benefits of Workday is the data is live (always up-to-date) and transparent. Each task has a Process History that provides visibility into the approval processes and the status of requests.


While Workday is one system, it contains multiple modules. The Workday Team is your first point of contact for all how-to related questions. The Workday Team is happy to set up appointments for one-on-one training, as well as departmental training.

How-To Guides

How-to articles and videos are best navigated from the Workday site linked to under Actions. Documentation is available to WPI community members only, so be sure to click Sign In on the Hub.

Training Classes

Scheduled training is posted to the Workday Training Calendar. Classes are also scheduled on demand, including one-on-one or department/group/team sessions.


Human Resources and Payroll

The Human Resources and Payroll module tracks the employee record from the very start of their WPI career. Contact WPI's Talent and Inclusion team, talent@wpi.edu, for technical, personnel, or data issues.

Some functions within this module include:

  • Recruitment
  • Complete Employment Onboarding
  • Benefit Selection
  • Timesheets and Absence Requests
  • View and Update Personal and Contact Information


The Finance module covers all items related to budget and expenses. Contact WPI's Finance department, finance@wpi.edu, for budget and procurement issues.

Some functions within this module include:

  • View and Manage Budget
  • Submit Expense Reports
  • Submit Purchase Orders


We are in the process of implementing Workday for students. This will replace all Banner and BannerWeb functionality.