WPI uses Workday for human resources, payroll, and finance, and tasks related to student and academic records, including registration and billing. 

Workday stores sensitive data and requires multifactor authentication (MFA). IT recommends using the Microsoft Authenticator App on your mobile devices, especially when traveling abroad. Off-campus, Workday does not require VPN.

If you are unable to use the Microsoft Authenticator app for MFA, please contact us through one of the Get Support options at the bottom of this page.


Workday can be accessed through a web browser on any device or by using the Workday mobile app. Workday is designed for mobile devices first, and the app makes it easy to do the most common Workday tasks. 

One of the great benefits of Workday is the data is live (always up-to-date) and transparent. Each task has a Process History that provides visibility into the approval processes and the status of requests.


While Workday is one system, it contains multiple modules. IT is your first point of contact for all how-to related questions. IT is happy to set up appointments for one-on-one training, as well as departmental training.

How-To Guides

How-to articles and videos are best navigated from the Workday site linked to under Actions. Documentation is available to WPI community members only, so be sure to click Sign In on the Hub.

Live Training 

Live trainings are scheduled on demand, including one-on-one or department/group/team sessions. Please contact us through one of the Get Support options at the bottom of this page to schedule a training.


Human Resources and Payroll

The Human Resources and Payroll modules track the employee record from the very start of their WPI career. Contact WPI's Talent and Inclusion team at talent@wpi.edu for technical, personnel, or data issues.

Some functions within this module include:

  • Recruitment
  • Jobs
  • Complete Employment Onboarding
  • Benefit Selection
  • Timesheets and Absence Requests
  • View and Update Personal and Contact Information


The Finance module covers all items related to budget and expenses. Contact WPI's Finance department at financeoperations@wpi.edu for budget and procurement issues.

Some functions within this module include:

  • View and Manage Budget
  • Submit Expense Reports
  • Submit Purchase Orders


The Student module covers everything related to the academic experience, billing, and advising at WPI. Please refer to the Workday Support by Functional Area in Actions for the best office to contact for your question. 

Some functions within this module include:

  • Teaching Schedules
  • Student Photo Roster
  • Assign Final Grades
  • Course Search
  • Course Sections
  • Academic Advisees Report
  • Unofficial Transcript
  • Academic Department Reports
  • Waitlist Reports