About

Access

WPI uses Workday for human resources, payroll, and finance, and coming in Spring 2021, tasks related to student and academic records, including registration. 

Workday stores sensitive data and requires multifactor authentication (MFA). IT recommends using the Microsoft Authenticator App on your mobile devices, especially when traveling abroad. Off-campus, Workday does not require VPN.

Features

Workday can be accessed through a web browser on any device or by using the Workday mobile app. Workday is designed for mobile devices first, and the app makes it easy to do the most common Workday tasks. 

One of the great benefits of Workday is the data is live (always up-to-date) and transparent. Each task has a Process History that provides visibility into the approval processes and the status of requests.

Support

While Workday is one system, it contains multiple modules to help organize our support structure. The Workday Team is your first point of contact for all how-to related questions. The Workday Team is happy to set up appointments for one on one training, as well as departmental training.

How-To Guides

The Workday Team has put together training guides and how-to articles. These can be found in the WPI Community Portal:

Access Workday Training Material from the WPI Community Portal

Training Classes

The Workday Team holds monthly training classes. These classes are posted to the Workday Training Calendar.

Functions

Human Resources and Payroll

The Human Resources and Payroll module tracks the employee record from the very start of their WPI career. Contact WPI's Talent and Inclusion team, talent@wpi.edu, for technical, personnel, or data issues.

Some functions within this module include:

  • Recruitment
  • Complete Employment Onboarding
  • Benefit Selection
  • Timesheets and Absence Requests
  • View and Update Personal and Contact Information

Finance

The Finance module covers all items related to budget and expenses. Contact WPI's Finance, finance@wpi.edu, department for budget data issues.

Some functions within this module include:

  • View and Manage Budget
  • Submit Expense Reports
  • Submit Purchase Orders

Student

We are in the process of implementing Workday for students. This will replace all Banner and BannerWeb functionality.