Technology Orientation for New Employees

Information Security

Careful attention to logins, access, safe computing practices and data handling is an important responsibility for each member of WPI.

• Please  read the Acceptable Use Policy, applicable to all WPI account holders.Please  read the Acceptable Use Policy, applicable to all WPI account holders.

• The Privacy and Information Security compliance training in the WPI Learning Academy (Percipio) gives an overview of your role in keeping WPI's data safe.The Privacy and Information Security compliance training in the WPI Learning Academy (Percipio) gives an overview of your role in keeping WPI's data safe.

Your WPI Credentials

WPI grants your account, assigns a username, and requires you to create a secure password. Using these credentials, you are privileged to securely access licensed applications and university data. In addition, you have access to your WPI email account, personal and business file storage space, login to campus computers, and printing. (If you have received email with instructions, you may have already completed these items.)

• Please setup required verification methods for Self Service Password Reset (SSPR).Please setup required verification methods for Self Service Password Reset (SSPR).

• Ensure several options for Multifactor Authentication (MFA) are established, as this is required by some WPI systems.Ensure several options for Multifactor Authentication (MFA) are established, as this is required by some WPI systems.

WPI Applications and Systems

Some of the most commonly used WPI applications and systems enabling employees’ work are available via the WPI Hub App Marketplace.

Electronic Mail and Calendars

As a member of WPI you are licensed to use a WPI email account.  Your email address is based upon your WPI username (i.e. Jon E. Smith has username jesmith, therefore the email address is jesmith@wpi.edu). 

Email, calendars, the global address list, etc. can be accessed  using these options:

O365 Outlook for the Web

• Read your email via any web browser using the app on the WPI Hub. Login with your WPI email address (username@wpi.edu) and password.Read your email via any web browser using the app on the WPI Hub. Login with your WPI email address (username@wpi.edu) and password.

Email Groups and Mailing Lists

O365 Groups exist for campus communications and are best accessed using O365 Outlook for the Web.   Community members will automatically receive mail from the appropriate Distribution Groups.   Other Groups can also be created.

Mobile

You may configure your WPI email on your mobile device.

Storing WPI Data

IT provides various means of secure file storage to save, access and share WPI data. 

•   Please consult the WPI Data Classification and Usage Policy which governs file storage.  Please consult the WPI Data Classification and Usage Policy which governs file storage.

• OneDrive individual cloud storageOneDrive individual cloud storage

• SharePoint online file organization and sharing for departments, committees, projects, etc.SharePoint online file organization and sharing for departments, committees, projects, etc.

On-premise file storage may be in use by some departments.